Quotation software for multi-brand equipment dealers

A hotel kitchen quotation can pull from five brands. The sales engineer opens each brand's price list, copies codes and prices into a spreadsheet, adds photos, offers a cheaper option for a few lines, and sends revision three a week later. Quotation software should make that faster and keep track of which revision the customer accepted.

We sell Yunero, which makes quotations, so read this with that in mind. The checklist comes first and applies to any vendor. After it we list what Yunero does today and, just as plainly, what it does not. Everything about Yunero was checked against the product on 10 October 2026.

What to check before you choose

1. One catalogue for every brand

Each brand sends its price list in its own format. Ask how a new price list gets in, whether each item keeps its brand, and whether a sales engineer can search by brand while building a quotation. If the answer is "we import it for you", ask what happens with next year's list.

2. Starting from the customer's list

Consultants and hotel buyers send a list of equipment, often as Excel. Retyping it is where most errors start. Ask whether the software can read that list, match each row to your own items, and show you what it could not match before anything is saved.

3. Sections and alternatives

A large quotation is easier to read in sections: hot kitchen, cold room, dishwashing. Customers also ask for a cheaper option on a few lines. Check that the quotation shows each section's subtotal and what an alternative saves, and that when the customer picks one, only the chosen lines go into the order.

4. Revisions

Most equipment quotations change two or three times. Ask whether the earlier revisions are kept, and whether you can see what changed between them, so nobody orders from the wrong one.

5. The prices you gave this customer before

When a customer comes back, the sales engineer should see what you quoted them last time for the same item. Without it, two engineers can quote the same customer two different prices.

6. VAT on the quotation

Your customer will compare the quotation with the tax invoice that follows. Check that the quotation shows VAT the same way, with the total before VAT, the VAT and the total with VAT.

7. What "Arabic" covers

"Supports Arabic" can mean three different things: the screens your team uses, the quotation PDF your customer receives, and the tax invoice. Ask about each one, and ask to see an Arabic quotation PDF printed from the product, not a mock-up.

8. E-invoicing in 2027

If the same system will issue your invoices, ask about UAE e-invoicing. Ministerial Decision 244 of 2025 says a business with revenue under AED 50 million must appoint an accredited service provider by 31 March 2027 and start e-invoicing by 1 July 2027. Ask any vendor which accredited provider it works with, and from what date.

What Yunero's quotations do today

Yunero is an ERP for distributors, built first for commercial kitchen equipment dealers. Quotations sit in the same system as your sales orders, purchasing, stock and invoices.

• One catalogue for all your brands. Each item has a brand, category, sale price and purchase price. You can import items from Excel or CSV, including exports from QuickBooks, Xero and Zoho, and search the catalogue by code, description or brand while you build a quotation.
• Start from the customer's list. Paste it, or upload it as Excel or CSV, choose which columns hold the code, description, quantity and price, and Yunero matches each row to your catalogue for you to review. Prices marked in a currency such as AED or EUR are flagged for you to check. On Professional and Enterprise it can also start from a PDF or a photo of the request.
• Lettered sections with subtotals, and alternatives offered against the lines they would replace. The PDF shows what each alternative saves. When you turn the quotation into a sales order, Yunero asks which alternatives the customer accepted.
• A product photo on each line, and the model code links to the datasheet when you have one. Discounts per line or on the whole quotation, as a percentage or an amount.
• VAT shown or hidden per quotation, at the rate in your settings for the quotation date, with the total written out in words.
• Payment terms, validity, warranty, delivery terms and the signatory on the PDF, under your letterhead, followed by your own terms and conditions if you add them.
• Revisions keep a copy of the earlier version, and the quotation shows what changed between them.
• When you add an item, Yunero shows the price you last quoted that customer for it, and on which quotation.
• An accepted quotation becomes a sales order, then a delivery note and an invoice.
• Your team can use Yunero's screens in Arabic, laid out right to left. Each person picks the language in Settings.

What it does not do

• The quotation PDF is not in Arabic. Its headings and labels print in English (or French). Arabic you type in the customer's name and address, section titles, item descriptions and your terms and conditions does print, and the terms and conditions run right to left.
• Arabic in an item description prints on a single line, so a long one gets cut off. Arabic in the payment terms, validity, warranty, delivery terms and line notes does not print correctly. Keep those in English.
• The tax invoice is the bilingual document. For UAE and Saudi companies, Yunero prints the tax invoice in Arabic and English.
• A quotation is in your company's currency. You cannot quote one customer in euros while your company runs in dirhams.
• The quotation does not show your cost or margin per line.
• There is no brand column on the PDF. Put the brand in the item description if your customer needs to see it.
• Starting from a PDF or a photo of the request is on Professional and Enterprise only. Starter reads pasted lists, Excel and CSV.
• No UAE e-invoicing yet. Yunero issues VAT invoices and PDFs, but it does not send them to an e-invoicing network. If you must appoint a provider before we have a date, plan for that.

So it fits a dealer whose sales engineers quote from several brands' price lists and want revisions, alternatives and the order in one system, with Arabic on screen. If your customers need the whole quotation PDF in Arabic, it is not the right tool yet.

What it costs

Yunero costs $15 a month for 3 users on Starter, $37 a month for 10 users on Professional (about AED 136) and $179 a month for 50 users on Enterprise. Professional and Enterprise add AI drafting of quotations and follow-ups. Prices exclude VAT and are per company.

See pricing What Yunero covers