Van sales software for UAE distributors: what to check
Van sales means a salesperson drives a loaded van around a route and sells straight from it: count the shelf, hand over the goods, issue the invoice and collect the money, all at the customer's door. The software has to keep the van's stock right, work in a basement car park with no signal, and give the office a clean picture at the end of the day.
We sell Yunero, which includes a van sales app, so read this with that in mind. The checklist comes first and applies to any vendor. After it we list what our app does today and, just as plainly, what it does not. Rules and dates were checked on 8 October 2026 and link to the official source.
What to check before you choose
1. Each van is its own stock location
The system should know what is on each van, separately from the warehouse. Loading the van should be a request that someone in the warehouse approves, so the stock moves from the shelf to the van in one step. Ask how unsold stock goes back, and whether a customer return lands on the van or in the warehouse.
2. Selling without signal
Ask exactly which screens work offline. "Offline mode" often covers taking an order but not collecting a payment or closing the day. Ask what stops a sale from being booked twice when the phone reconnects, and when an offline sale gets its invoice number.
3. The invoice the customer receives
A VAT-registered seller in the UAE issues a tax invoice. Article 59 of the VAT Executive Regulation (Cabinet Decision 52 of 2017 as amended, on the Federal Tax Authority's site) lists what it must show. That includes the words "Tax Invoice", your name, address and Tax Registration Number (TRN), the customer's TRN if they are registered, a sequential number, the discount, and the VAT in AED. A shorter simplified tax invoice is allowed when the customer is not registered, or is registered and the supply is AED 10,000 or less. Check the invoice your van app produces against that list, not the one your office system prints.
Then ask how the customer gets it. Some vans carry a Bluetooth receipt printer. Others share a PDF over WhatsApp. Both work, as long as your customers accept the method you pick.
4. Collecting money
Your salespeople will collect cash and cheques, sometimes against invoices from last month. The app should record each payment against a specific invoice, with a receipt number, so the customer's balance is right the same day.
5. End of day
The salesperson counts the cash and the van, and a manager signs off. Look for a screen that compares what should be there with what was counted, and that books the difference rather than leaving it on a spreadsheet.
6. Price control
Salespeople give discounts and free units. Decide how far below list price they may go, and check that the app enforces that limit and logs every price change.
7. E-invoicing in 2027
UAE e-invoicing applies to van invoices too. Ministerial Decision 244 of 2025 says a business with revenue under AED 50 million must appoint an accredited service provider by 31 March 2027 and start e-invoicing by 1 July 2027. Above AED 50 million, the go-live date is 1 January 2027, and the Ministry of Finance moved the appointment deadline to 30 October 2026. Ask any vendor which accredited provider it works with, and from what date.
What Yunero's van sales app does today
Yunero is an ERP for distributors, built first for commercial kitchen equipment dealers. The van sales app is a separate phone app that your salespeople sign in to with their Yunero account. Everything they do lands in the same Yunero company as the warehouse, the invoices and the accounts.
- Each salesperson's van holds its own stock. They ask for a load from the phone, edit or withdraw the request, and a manager approves it and moves the stock in one step.
- They sell only what is on their van, to an existing customer or one they add by phone number. The invoice, the stock deduction and the cost entry in the accounts are saved together. VAT is worked out by the same rules as office invoices.
- They can sell with no signal. The sale waits on the phone and sends itself when the signal returns, carrying a reference that stops it from being booked twice. Van stock and customers they have looked up before stay available offline.
- Discounts as a percentage or an amount, and gift lines. You can set a company limit on how far below list price a van invoice may go, and managers see every price change.
- Payments in cash, by cheque or by bank transfer, at the time of sale or later against any open invoice, each with a receipt.
- Customer returns and one-step exchanges, and sending unsold stock back to the warehouse for a manager to receive.
- End of day: the salesperson counts cash and stock and sends the day to a manager, who signs it off. Sign-off corrects the van stock and books any cash difference, once you map a cash over and short account.
- In the office: stock on each van, collections, sales by salesperson and product, slow movers, and commission by salesperson and category.
What it does not do
- No route planning, visit schedule or GPS tracking.
- No quotations or orders for later delivery from the phone. Those are made in Yunero itself.
- No Bluetooth printer support. The invoice is a PDF shared through the phone's share sheet, WhatsApp or email.
- The PDF the phone shares is an English tax invoice with your TRN and address, the customer's TRN when you have it, and the VAT rate on each line. It is not in Arabic and has no QR code; the English and Arabic tax invoice is printed from Yunero in the office.
- Offline covers selling and looking things up. Collecting payments, returns, load requests and closing the day need signal. A sale made offline gets its invoice number once it reaches the office.
- It runs in the phone's browser and installs to the home screen. It is not in the App Store or Google Play.
- It is in English only.
- No card payments.
- No UAE e-invoicing yet, in the van app or in Yunero. If you must appoint a provider before we have a date, plan for that.
So it fits a distributor with a few vans that wants van stock, collections and end of day in the same system as its warehouse and accounts. If your vans need route plans, printed receipts at the door or Arabic on the phone, it is not the right tool yet.
What it costs
The van sales app is included in Professional ($37 a month for 10 users, about AED 136) and Enterprise ($179 a month for 50 users), and costs $10 a month on Starter ($15 a month for 3 users). Prices exclude VAT and are per company. Each salesperson signs in as a Yunero user, so count them in your users.